FREQUENTLY ASKED QUESTIONS

How do I register for the Congress?

Individual registrations can only be made online, please register at: http://confman.tts2018.org/users/register. You will need to create a user account. If you already have one, simply log in to begin the registration process. Check our ‘How to Register’ Guide for more details.

To register a group of twenty (20) delegates or more, please contact the Registration Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it..

What are the registration fees?

A complete list of the registration fees can be found on the main registration page. The Congress fees vary depending on your category (member, non-member, student/fellow/trainee and allied health professional) and the time of purchase: early bird, regular and late/onsite.

Students/Fellows/Trainees and Allied Health Professionals need to provide proof of their status.

How can I register as a Member?

To register at the reduced member fee, you must be a member in good standing of The Transplantation Society (TTS), Sociedad Española de Trasplante (SET) and/or Sociedad Madrileña de Trasplantes (SMT). Membership dues for 2018 must be paid by June 1st, 2018 in order to qualify for reduced registration fees.

QUESTIONS ABOUT MEMBERSHIP?
TTS Membership: Amanda Mayer at This email address is being protected from spambots. You need JavaScript enabled to view it. or +1.514.874.1717 ext. 215
SET Membership: Cristina Villanueva at This email address is being protected from spambots. You need JavaScript enabled to view it.
SMT Membership: Lourdes Panizo at This email address is being protected from spambots. You need JavaScript enabled to view it.

How do I show proof of my status?

Students/Fellows/Trainees and Allied Health Professionals are required to submit an official letter on their Institution’s letterhead signed by their supervisor or head of department OR submit a photocopy of their 2017-2018 student/license ID. The letter or ID must be submitted in English or Spanish and must be uploaded online after processing the online registration. On the 'Dashboard' click on the module 'Student/Allied Health Prof. Validation', upload the file and save.

What is included in the registration fees?

Registration benefits vary depending on the registration type:

  • TTS 2018 Congress: Access to congress sessions, access to exhibition area, Congress materials (printed pocket guide and web app), day time refreshment breaks and lunches, attendance at the Welcome Reception, and Madrid transportation pass.
  • Post-Graduate Course (PGC): Access to PGC sessions, PGC materials, day time refreshment breaks and lunches, and attendance at the Welcome Reception
  • Pre-Congress Workshops (PCW): Access to the PCW sessions, PCW materials, day time refreshment breaks and lunch (according to workshop agenda), and attendance at the Welcome Reception

When is the early-bird registration deadline?

The early-bird deadline is Thursday, March 1, 2018. The registration fees increase after this date.

Is there a deadline to register for the Congress?

Participants who have a role in the program (invited speaker, chair, abstract presenter) must complete the online registration and pay any applicable fees by March 1, 2018. Failure to do so will result in withdrawal from the program.

Participants who will simply attend and do not take part in the Congress program can register online until June 10, 2018. After this date, participants may register onsite starting June 30, 2018. Standard fees apply as of March 2, 2018 and late/onsite fees will apply as of May 2, 2018.

How can I pay the registration fees?

Payment of registration fees can be made by credit card (Visa and MasterCard), by cheque or by wire/bank transfer ($30 USD fee applies). Note that the Congress fees are in US dollars and no taxes apply. For cheque and wire payments make sure the payment is received within 3 weeks of your online registration. The deadline to receive payments by cheque and wire is June 1, 2018. After this date, all payments must be done by credit card. Please note that we do not accept AMEX.

How do I get an invoice?

As soon as you register, you will be able to print, save (as pdf) or email the invoice. Via your dashboard, you may retrieve an invoice regardless if your fees are paid or outstanding.

Can I receive an invoice under the sponsoring Company / Hospital’s name?

Yes. If you require an invoice to be issued to the sponsoring company, you have the possibility to change the billing address during the online registration process. Click on the ‘Alternate Billing Address’ module to do so. Please note that once an invoice has been paid, the billing address cannot be modified as per local regulations. Even when taxes are not applicable, the invoices include a VAT number for internal reference. Please add the correct billing address before payment, as changes cannot be made once payment is being processed.

How can I register a guest or companion to the Congress?

According with European legislation, hospitality may only be extended to persons who qualify as participants in their own right.

European Directive 2001-83-EC , article 94.2
“Hospitality at sales promotion events shall always be strictly limited to their main purpose and must not be extended to persons other than health-care professionals.

How do I verify my registration or make changes?

You can verify your registration by going to the Registration module on your dashboard. If you haven’t pressed the ‘Confirm my Registration’ button, you are able to do any changes by clicking on the button ‘Modify’. If you have already confirmed your registration, please send an email to the Registration Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it. explaining the reason to modify your registration. Changes might be done by the Registration Coordinator or by you depending on the request.

Can I register onsite?

Yes. Onsite registration will be available during the Congress days, starting June 30, 2018. The late/on-site registration fees will apply.

Will I receive a registration confirmation email after I have finished registering?

No, when you complete your registration you are able to print, save and email your invoice. When you have paid your registration, then is confirmed. Please note that Students/Fellows/Trainees and Allied Health Professionals need to provide proof of their status in order to grant them the reduced registration fee.

Can I cancel a paid registration?

To cancel your registration and receive a refund, a written request must be received by email to the Registration Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it. on or before May 30, 2018. Cancellation requests received on or before this date will be refunded less a 25% of the registration as administrative fee, and the refund will be processed after the Congress. There will be no refunds for cancellation notices/requests received after May 30, 2018. No refunds apply for no-shows.

How can I transfer or modify my paid registration?

All substitution requests must be submitted to the Registration Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it.. For replacement of a delegate under individual registration, written permission from the original registrant is required, along with contact details of the substitute delegate. The substitute delegate needs to create a user account and register for the Congress, but must not pay since the fee will have been transferred from the original delegate. The substitute delegate will need to pay the administration fee of US$75, and if applicable, the difference in cost for a higher registration category. No refund applies for a lower registration category fee.

All modifications must be submitted to the Registration Coordinator before June 1, 2018. An administration fee of US$25 will apply for requests received after this date.

How can I obtain a Letter of Invitation to attend the Congress?

An official Letter of Invitation to assist you in obtaining a Visa and authorization to attend the Congress will be issued ONLY after you have registered and paid your registration fees in full.

After you have paid your registration you will be able to see the ‘Invitation Letter for Visa’ option on the conference manager website dashboard. Click on it and fill out the required information. The letter can be printed and saved in pdf format. The Letter of Invitation for Visa is available to registered and fully paid participants only.

What are the social events during the Congress?

Welcome Events
Sunday, July 1, 18:00 – Included in Registration Fee
Welcome Events – extra tickets
Sunday, July 1, 18:00 – US$50 per person
Women In Transplantation event
Tuesday, July 3, 18:00 – Reservation fee of US$15
Young Members Networking Event
Tuesday, July 3, 20:00 – Reservation fee of US$25
Congress Networking Event
Wednesday, July 4, 20:00 – US$75 per person

Which events are open to the general public?

None. To be able to participate in any of the Congress’ events you need to be registered to the Congress.

Important Dates

  • Abstract submission is closed
  • December 8, 2017
    Awards Application Deadline
  • February 15, 2018
    Communication to submitter on approved / rejected abstracts
  • March 1, 2018
    Deadline for presenter registration (early-bird deadline)

TTS Office Information

27th International Congress of The Transplantation Society
c/o The Transplantation Society
505 Blvd. René-Lévesque West, Suite 1401
Montreal, QC, H2Z 1A8, Canada
T. +1.514.874.1717; F. +1.514.874.1716
Email: info@tts2018.org
Web: www.tts2018.org

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